Select invoice for audit
Flag high value invoices, new vendors, and periodic spot checks for review
Agentic Information Management SystemTransforming Enterprises Into AI Organizations
Every organization runs on Information, but the information inside them is often scattered across emails, files, folders and business systems. Certus brings that information together and turns it into structured, actionable business intelligence.
Automation Rate
99.2%↑
Total Saving
$45,230
16+ YearsIndustry Experience
50+ EnterprisesGlobal Clients50,000+ UsersActive Daily
Every Number Has EvidenceInvoice Audit
Process
Catch costly invoice errors before they become payments. Get a clear, evidence-backed view of what’s accurate, what’s missing, and what needs attention.
Gather supporting information.
Pull the PO, vendor contract, packing slip, and internal approvals
Review invoice details
Check vendor info, invoice number payment terms, and line items
3-way match: invoice, PO & delivery
Confirm invoice, PO, and delivery receipt align on quantities and pricing.
Verify internal approvals
Ensure submission came through the correct approval channels
Check for duplicates
Confirm the invoice number and amount haven't already been paid
Information audit & approve/escalate
Log your findings, approve for payment, or flag discrepancies for review
Every Number Has EvidenceClick Any Value and Land on the
Exact Spot It Was Read From
This is the claim you can test in five minutes on your own worst scans.
An accuracy percentage is not.
The Certus PlatformCertus AI Turns Fragmented Business Information Into
Intelligent Business Operations.
Every organization runs on information, but the information inside them is often scattered across emails, files, folders and business systems. Certus brings that information together and turns it into structured, actionable business intelligence.
Classify & ExtractValidate Business RulesDetect Anomalies & FraudTrigger ApprovalsExecute WorkflowsSync Systems
Reduce Manual WorkImprove ControlAccelerate OperationsMeasurable Outcomes
Powered by IDP · Machine Learning · Computer Vision · LLMs · Agentic Automation
The ProblemYour Teams Are Still Processing
Information by Hand
A single invoice can take up to an hour to process manually, opening it, matching it to a PO, and keying every line into the ERP, one keystroke away from a wrong number reaching the books.
Suppliers send scanned PDFs, rotated pages and inconsistent formats. Errors slip through until an auditor finds them, often with no dashboard, no alert and no visibility.
Per information
60 Min
per information, today
- Manual keying, line by line
- PO matching done by hand
- Errors found by auditors — if at all
~600×→faster
6 Sec
per information, with Certus
Reads like a trained reviewer- Cross-checks its own work 3×
- Posts only what it can verify
Certus reads information the way a trained reviewer would, checking its own work three separate times, and posting only what it can verify.
See It WorkFrom Information to ERP in 60 Seconds,
Watch the Full Process
This 4-minute walkthrough shows a real invoice moving through the pipeline: captured from the source folder, cleaned, identified, extracted, validated across three AI layers, and posted into the ERP. No editing. No narration tricks. Just the system running.
Ready to See It Against Your Own Information?
How It WorksEvery Information Passes Three Checks Before Anything
Touches Your Books
The system captures information from whatever source you configure PDF, image, email or WhatsApp cleans them up and runs every one through three independent review layers before making a routing decision.
No step requires a human unless Certus flags something and the reason is always visible.
CapabilitiesOne Platform, Eight Capabilities
Intelligent Information Processing
Sorts all information and routes it to the right workflow, whatever the format.
Advanced AI OCR
Reads the important numbers and details from any information, printed or scanned.
Intelligent Data Extraction
Pulls out vendors, line items, VAT, due dates and bank details automatically.
AI Validation & Verification
Catches duplicates and fraud, and matches every invoice to its PO.
Workflow Automation
Handles approvals and sign-offs with a full record of who did what.
Enterprise Integrations
Connects natively to your ERP, accounting system and the tools you already run.
Computer Vision
Reads handwritten notes, rotated pages and low-quality scans the way a person would.
Natural-Language Query
Ask a question in plain language, get the answer straight from your information.
Production NumbersNot Projections, A Live Production Run
These figures come from a live enterprise deployment in the GCC, not a lab, not a pilot with hand-picked clean data. Every one of the 106 flagged information was caught by the three-layer engine and safely routed for human review, never posted, never lost. Certus knows the difference between information it can trust and information it cannot, and it never guesses.
- 99.2%
- Straight-through Automation Rate
- 40,000+
- Information Processed End-to-end
- 106
- Flagged before reaching the ERP
- 10
- Supplier Formats Handled
- 60×
- Speed Improvement Per Information
Any Source, One PipelineYour Invoices Arrive However They Arrive.
The System Reads All of Them
You configure the source. Certus reads from wherever your information actually land:
PDF Information
Scanned, rotated, multi-page or multi-format — all read the same way.
Images
Including a photo of a receipt sent over WhatsApp.
Email Attachments
Read directly from the inbox — no forwarding required.
Text Messages
If an order comes through as a written message, Certus reads that too.
Smart Information ProcessingOne Platform. Every Information. Complete Visibility
Track every invoice and purchase order, organize information automatically, receive daily reports and ensure nothing slips through the cracks.
Live SystemDaily ReportWhen Some Thing Needs a Human
Every Information, Sorted by Company
Certus keeps all information organized by company, automatically. No folders to manage, no manual sorting. Open any company and see every invoice or purchase order it has processed, and whether it went through clean.
Business BenefitsMeasurable Impact, From Day One
UP TO
95%
LESS DATA ENTRY
Reduced processing costs- Less fraud & duplicate payments
UP TO
90%
FASTER
- Faster invoice approvals
- Real-time business insight
UP TO
99%
READING ACCURACY
- Compliance & audit readiness
- Higher operational efficiency
Industry SolutionsBuilt for Information-heavy Industries
Banking & Fintech
Secure digital banking and financial innovation at scale.
Government
Modern digital services for connected public institutions.
Healthcare
Technology that improves patient care and clinical outcomes.
Insurance
Smarter insurance platforms with seamless customer experiences.
Retail
Driving growth through connected commerce and retail innovation.
Manufacturing
Intelligent manufacturing powered by automation and analytics.
Oil, Gas and Energy
Digital solutions for efficient and sustainable energy operations.
Logistics
Connected logistics with smarter supply chain management.
Telecommunication
Reliable network solutions for the connected world.
Education
Empowering modern education through digital learning experiences.
Works With Your StackPosts to the ERP or Accounting Software You Already Run
Certus maps validated data to your existing system SAP, Oracle, Microsoft Dynamics, or a regional accounting platform. The production deployment posted to SAP; additional ERP destinations are supported by the platform architecture and scoped per client environment. You do not need to change your stack. The system adapts to yours.
Education
Accounting
Analytics & Connectivity
WebhooksBuild For Real InformationInformation Isn’t Always Clean
From a handwritten supplier invoice captured on a scanner to a digitally generated one arriving by email, Certus brings them into the same pipeline and is honest about which ones need a person to look.
Handwritten invoice
Global Trading LLC
Inv No: INV-2024-0158
Date: 18/05/2025
Office Supplies
Consulting Fee
VAT (5%)
2,500.00
5,000.00
375.00
Total
7,875.00
Poor-quality scan
GULF SERVICES FZC
INVOICE
Date: 18 May 2025
Office Supplies
Consulting Fee
2,500.00
5,000.00
TOTAL
7,875.00
Email PDFBright Solutions LLC
Tax Invoice
INV-2024-0158
Date: 18 May 2025
Office Supplies
Consulting Fee
2,500.00
5,000.00
Total
7,875.00
Same extraction
pipeline
Consistent data capture, validation and review.
CapabilitiesBuilt for Finance Teams Processing Information at Scale
Retail and FMCG Distribution
High-volume invoice processing from dozens of supplier formats including informal channels like WhatsApp POs. Reduce month-end close time by eliminating the manual entry backlog.
Trading and Commodity Houses
Multi-entity operations across GCC and Pakistan, each with different ERPs. One system reads all information and posts to the right destination per entity.
Manufacturing and Procurement
Complex multi-page POs with line-item-level extraction — SKUs, barcodes, quantities, unit prices. Three-layer validation catches calculation discrepancies before they reach your books.
Shared Services and BPOs
Centralised information processing for multiple clients. Configurable per-client intake paths, vendor routing and ERP destinations all visible on one dashboard.
Frequently Asked Questions
An AI Agent is a smart system that operates independently to complete complex tasks. It analyzes situations, makes decisions and executes actions across business functions like customer service, operations and data management without constant human oversight.
Who Built This16+ Years Building Enterprise Systems That Work in Production
Virtuosoft is an enterprise technology and AI consulting firm with offices in Pakistan, Saudi Arabia, UAE, USA and France. We have scaled 50+ startups and enterprises, impacted 50,000+ users and built systems across ERP, FinTech, cybersecurity and custom software engineering.
See It Against Your
Own Information
No GenericDemo
No SlideDeck
Your Information, Your System, Your Numbers
Book a 30-minute working session with the Virtuosoft team. We will walk through your actual invoice volume, your current ERP setup and your supplier mix and show you exactly what automation looks like for your business specifically.
Start Your Free POC
Get In Touch
Talk To An Expert
Get professional insights to take your business to the next level. Connect with our experts and start your journey toward growth today.
16+
Years in Production
50+
Enterprises Scaled
50K+
Users Impacted
